This Policy explains when and why we collect personal information about people we meet and people who visit our website (www.ectr.eu ).
This Policy also explains how we use this personal information, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you are happy with any changes.
WHO WE ARE
The European Council on Tolerance and Reconciliation is a non-partisan and non-governmental institution. It is envisaged to be an opinion-making and advisory body on international tolerance promotion, reconciliation and education. It fosters understanding and tolerance among peoples of various ethnic origin; educates on techniques of reconciliation; facilitates post-conflict social apprehensions; monitors chauvinistic behaviors, proposes pro-tolerance initiatives and legal solutions.
The European Council on Tolerance and Reconciliation consists of distinguished representatives of the civic society in Europe and beyond. ECTR Members have all proven with their past and current activities the importance they attribute to the remembrance of the past, promoting tolerance and combating racism and xenophobia today in Europe. The seat of the ECTR is in Brussels.
HOW DO WE COLLECT INFORMATION FROM YOU
We obtain information about you when we meet, when you use our website or if you register to receive our newsletter. We collect it by fair and lawful means, with your knowledge and consent. We also let you know why we are collecting it and how it will be used.
WHAT TYPE OF INFORMATION IS COLLECTED FROM YOU
The personal information we collect might include your name, address, email address, IP address, pictures and information regarding what pages are accessed and when.
WHAT RIGHTS YOU HAVE OVER YOUR DATA
We do not keep any personal data on our website. Our contact forms are sent via email and any data provided are deleted.
You can request to receive a file of the personal data we hold about you, that you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
WHERE WE SEND YOUR DATA
Our hosting company is in the European Union and it is GDPR compliant.
HOW WE PROTECT YOUR DATA
Our server has malware protection mechanisms, internal reporting systems and an email notification system if any suspicious activity is detected.
By filling and submitting a contact form on our website you provide us with the information we need to contact you regarding your request. Those data are not kept on our database or our server. We do not share this information with other parties. We do not use this information for future marketing purposes, unless specifically requested.
We only retain collected information for as long as necessary to provide you with your requested service. What data we store, we will protect within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use or modification. After replying to your request, your data and email are deleted.
We do not share any personally identifying information publicly or with third-parties, except when required to by law.
HOW IS YOUR INFORMATION USED
We may use your data to:
· Respond to questions or requests from you;
· Invite you to our activities and events;
· Send you communications that may be of interest to you. These may include information about funded projects and other activities.
WHO HAS ACCESS TO YOUR INFORMATION
Except as set forth below, we will not sell or rent your information to third parties, and we will not share your information with third parties for marketing purposes.
Phone numbers and email addresses are never shared or sold.
_Third Party Service Providers working on our behalf:_ We may pass your information to our third party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.
Please be reassured that we will not release your information to third parties beyond the ECTR network for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive communications from us about some or all of our activities, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
HOW YOU CAN ACCESS AND UPDATE YOUR INFORMATION
The accuracy of your information is important to us. We are working on ways to make it easier for you to review and correct the information that we hold about you. You have the right to ask for a copy of the information ECTR holds about you.
SECURITY PRECAUTIONS IN PLACE TO PROTECT THE LOSS, MISUSE OR ALTERATION OF YOUR INFORMATION
When you give us personal information, we take steps to ensure that it is treated securely.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone and to use different secure passwords for any other online services you may use.
EMBEDDED CONTENT FROM OTHER WEBSITES
LINKS TO OTHER WEBSITES
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
16 OR UNDER
We are committed to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
TRANSFERRING YOUR INFORMATION OUTSIDE OF EUROPE
For European Union (“EU”) citizens, as part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the EU. By way of example, this may happen if our servers or third party service providers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the EU. By submitting your personal data, you are agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.
If you are still looking for more information, then you can contact us at: OFFICE@ECTR.EU
This policy is effective as of 25 May 2018.